Who should evaluate the vital records protection program according to best practices?

The best practice for evaluating a vital records protection program involves a multifaceted approach, which is effectively represented by the combination of the company’s security officer, records manager, and internal auditor. This group encompasses diverse expertise necessary for a thorough assessment.

The security officer possesses a comprehensive understanding of risk management and security policies, ensuring that the program aligns with the overall security strategy of the organization. The records manager brings specialized knowledge of record-keeping practices, including what constitutes vital records and how they should be safeguarded. Lastly, the internal auditor contributes an independent perspective focused on compliance and operational effectiveness, assessing whether the policies and practices are being followed and identifying areas for improvement.

The collaboration among these professionals allows for a robust evaluation of the vital records protection program, ensuring comprehensive coverage of safety, regulatory compliance, and organizational standards. Each of these roles has distinct responsibilities that, when combined, provide a holistic view of the program's efficacy and areas needing attention.